Events & Photo Shoots

Under Events & Photo Shoots in the sidebar, you can see all your photo shoots in a clear table.

Interactive Elements:

Click "+ Create photo shoot" in the top right to open the two-step wizard.

Step 1: Choose Shoot Type

First, select the desired shoot scenario. This controls the workflow (e.g., QR volume system vs. simple customer gallery):

Step 2: Fill in Details

Enter the name, date, and assigned partner:

In the detailed view, you manage classes, upload photos, manage the participant list, and generate access cards.

Core Interactive Areas:

Depending on the type of photo shoot (e.g. school, kindergarten, or sports club), you manage the corresponding structure here. For schools you create classes and students, for kindergartens groups and children, for sports clubs teams and players, and for weddings or other events general people.

1. Bulk Import via Excel / CSV (Recommended)

For larger photo shoots, bulk import via Excel or CSV is highly recommended. This saves you a lot of time and creates all children, students, or players along with their group assignment with a single click. To do this, click "Import" (or "Import child list") and upload your list of names.

✨ Revolutionary AI Import (Smart Import)

You do not need to have a ready-made Excel sheet! Simply upload a photo of your name list, a scan, or a PDF file. Our advanced artificial intelligence (AI) automatically analyzes the document and extracts all names and groups.

📸 Photo via Smartphone

Take a photo of the printed participant list directly with your mobile phone and upload the image – the system does the rest.

✍️ Handwriting Recognition

Even neatly written consent forms or handwritten notes on paper are precisely deciphered by the AI.

📄 PDF, JPEG & PNG Support

Whether structured table, photo, or PDF – the AI extracts the columns (first name, last name, group/class) fully automatically and reliably.

1Step 1: Choose & Upload File

Drag and drop your CSV or Excel list into the box or select it using the file manager:

1

File dropzone (1) — Drag your list of names here or click to select a file.

2Step 2: Map Columns (Mapping)

Map the column headers of your file (e.g. first name, last name, group/class) to the fields in the system. The system automatically suggests recognized matches:

1

First Name Column (1) — Select the table column for first names.

2

Last Name Column (2) — Select the table column for last names.

3

Group Column (3) — Select the column for the groups/classes.

4

Parent Email Column (4) — Column for legal guardian emails.

5

Load Preview (5) — Switches to the next step to review the imported datasets.

3Step 3: Review Preview & Import

Check the loaded data, the number of valid rows, detected duplicates, or any errors. With a click on "Import", the list is processed:

1

Import (1) — Finalizes creation of all groups and children in the database.

2

Back (2) — Allows you to correct the column mapping once again.

2. Create Groups & Classes (Manual)

If you want to create groups individually by hand, click the "New" button under the "Groups" (or "Classes", "Teams") section. Enter the name (e.g. "Bug Group", "Class 1A", or "U13 Youth") to create the structure.

3. Add Participants Manually (Alternative / Late Arrivals)

If you only want to enter individual participants (e.g. children, players, or staff) manually or capture late arrivals, you can enter them directly in the system. To do this, click on "Add child" (or "Add student/player"). Enter the first name, last name, and optionally the email address of the legal guardians or participant.